Three reasons. One: evidence — CGC is building toward triple ISO certification, and digital records prove work was done right, instantly and audit-ready. Two: one source of truth — no lost paper, no re-typing, no "it’s in the ute somewhere". Three: speed — a defect reported digitally reaches workshop planning the same day; a timesheet reaches payroll without a Friday paper chase. The system only works if the records go in — that’s your part.

The Field Portal is your day-to-day tool. You sign in with your personal kiosk code on the PIN pad, and you land on your home screen: your job for today, Clock In, and Select/Change Job. Clock in at the start of shift, select the right job (it drives job costing), take your breaks with Start Break, and Clock Out at the end. Your timesheet builds itself from these taps — accurate clock-ins mean accurate pay.

The Safety tab holds your forms: Light Vehicle Pre-Start (LC79/Hilux — required before driving), Heavy Plant Pre-Start (excavator, dozer, grader, compactor, truck), Job Safety Analysis (all workers sign), TAKE 5 Pre-Task Check (five minutes before any new task), Incident Report (includes the notifiable incident check), Workplace Risk Assessment (new area or changed conditions), and the monthly Yard & Traffic Inspection. Today’s submissions show at the bottom — so you and your supervisor can both see what’s been done.

Clock Out opens your daily docket: your job, clock-in time, breaks and hours are already there. The box that matters is WORKS COMPLETED TODAY — what you write goes straight into the progress claim, which is how CGC gets paid for the day. Be specific: "topsoil stripped chainage 200–450, 12 loads hauled" beats "worked on site" every time. Add any missed break time honestly, note anything Ryland should know, and hit Clock out and submit docket. One tap, timesheet and docket done.

The Plant tab lists every machine on your site — scrapers, laser buckets, graders, light vehicles — each with a Fault button right there. See something wrong on any machine, even one you’re not operating? Tap Fault against it and report. There’s also a general "Report fault or maintenance needed" for anything not listed. No fault you report ever disappears — it lands in the maintenance queue with your name and photo attached.

Found a fault or need parts? The Machine Fault / Parts Request flow is: select the machine → take a photo → describe the issue → it goes to Ryland for PO approval. That last step matters: your photo and description are what the Director approves spending against, so make them count — clear photo with the asset ID, straight description of what’s wrong.

Daily plant pre-starts and defect reports are completed digitally against each machine. When you log a defect, it lands in front of the people who plan repairs — with your photos attached — and safety-critical defects flag the machine immediately. This is why "report every defect, no matter how minor" (Module 8) actually works at CGC: the report goes somewhere and gets actioned.

Your induction, module records, assessment and certificate all live here, tied to your CGC PIN. Sign in on any device and your progress follows you. Supervisors and the Director see the training matrix — who’s inducted, who’s signed off, whose tickets are verified — which is what gets you rostered onto gear.

The office runs a live dashboard that shows records as they sync in: field records, plant status, training progress, timesheets. Timesheets flow through to payroll. Nothing you submit disappears into a drawer — it lands on a screen someone is responsible for. That’s also why accuracy matters: what you enter is what the office acts on.

Employees, supervisors, managers, admin and higher management all see their own version and access level of the dashboard. The tabs and buttons you see depend on your role — an employee signs in with their PIN and gets Dashboard, Schedule, Tasks, Messages, Notes, Dockets, CGC Crew and Timesheets. Supervisors and management see additional tabs on top of these. The screenshots below show the standard employee view — what you’ll see when you sign in.

The dashboard isn’t just for the office — you sign in with your own PIN and get your tabs: Dashboard, Schedule, Tasks, Messages, Notes, Dockets, Crew and Timesheets. You can create your own notes and tasks and add schedule entries — use them for anything worth remembering or coordinating: a follow-up on a part, a reminder for tomorrow’s first task, a note about site access. What you write here is visible to management and will follow CGC into Google Workspace — keep it work-related and useful.

Every safety form you submit in the Field Portal lands here within moments — the Field Safety panel shows pre-starts, faults with your photos, Take 5s and supervisor pre-starts, newest first. Anything critical — a tagged-out machine or a stop-work fault — jumps to the top in red. This is the proof that your reports are seen and acted on: when you tag something out, the office knows before you’ve walked back to the ute.

Your 4-digit CGC PIN is your identity across CGC’s portals. It links your records to you, restores your progress on any device, and is deactivated when someone leaves. Keep it private — never share it or enter it for someone else. A record made under your PIN is your record, the same as your signature on paper.